Blog Article

How to End the Vicious Email Cycle

Posted by on May 11, 2020 7:43 am

Share This Blog

BEFORE YOU BEGIN: How to Use This Blog

  • Customize the beginning and end of the blog copy so it's tailored to you/your company.
  • Right-click on the photo below, and "Save as image" to download the photo and use it in your blog on your website.
  • Please include a link back to the original blog post on PGi's website:
  • After you've posted the blog on your website, promote it on social! You can find suggested social copy below.

Are you ready to learn exactly how much of your life you’re wasting to email?

If you’re a typical professional, you check your email at least 15 times a day. Afterward, you then spend 64 seconds recovering from checking your email! Rinse and repeat. At the end of the week, you’ve spent 28% of your workweek managing email. (But apparently, if you’re a CEO, that number is only 24%.)

It’s probably no surprise that you spend a lot of your work time on email, but with everyone so entangled in the email culture, how can you escape the vicious cycle? Here’s how.

Use an Email Schedule

Email probably isn’t at the top of your priority list and you need to align it accordingly. A great way to do this is to set an email schedule. Avoid checking your email every time you see an alert. For most people, checking once an hour is more than enough. Some professionals even stick to a twice-per-day schedule. Begin by deciding when you’re going to check your email and then commit to that. You certainly have more important things to do with your time.

Align Expectations

It sounds daunting, but trust us—people will respect you for this.

Once you’ve outlined your email schedule, communicate that directly with those you work with. Explaining that you’re more productive when you limit your email use will help them understand.

Set expectations by notifying your clients or colleagues that they can expect an email response within five hours. If something urgent comes up in the meantime, encourage people to call you.

Executives can consider utilizing this for a team by setting a service level agreement (SLA) for email. Make it clear that staff should respond to emails within a certain timeframe and consider pairing this SLA announcement with a webcast about how to use email more effectively. We bet employee productivity will soar.

Use Video Conferencing Instead

Did you know that an estimated 144 out of the 200 emails an average office worker receives every day are irrelevant to them? It’s not always necessary to CC and BCC everyone! Medium-sized businesses waste more than $500,000 per year on inefficient communication—and that’s mostly email. Try to build a workflow that encourages true productivity rather than endless email back-and-forth.

Many of our clients use our video conferencing services to avoid long email chains. In one simple click, they exit their inboxes and get into a meeting where collaboration can happen in real-time. If your video conferencing service integrates with email, one-off and recurring meetings are easy to schedule and attend.

Commit to wasting less time on email today! Learn how GlobalMeet Collaboration can help. [link to GlobalMeet page on your website]


Social Media Post (for LinkedIn, Twitter, and Facebook)

More than a quarter of an average office worker’s workweek is spent managing email! Here’s how to stop unnecessary emails and strengthen true collaboration. [link to partner blog] #PGiPartners #GlobalMeet #LiveYourBestWorkLife


    Collaboration, GlobalMeet, Productivity