How to Run Effective Whiteboarding Sessions
Posted by on August 26, 2020 7:10 am
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Whether in-office or virtual, whiteboarding sessions provide teams with a collaborative, creative environment for brainstorming new ideas and solving problems. Without a defined structure in place, however, these sessions can quickly get off track.
Keep these tips in mind for an effective virtual whiteboarding session with your team.
1. Get the Right Tool
Virtual whiteboards bring the brainstorming process into the homes of remote workers and team – but these tools are not created equal. Look for a virtual whiteboard that pairs the benefits of visual collaboration with technology, so your team is able to add text, upload images, draw in real-time (simultaneously), and export the results.
2. Define Goals
Without a defined goal in mind, your whiteboarding session will lose sight of its purpose. Make sure everyone understands the goal of the session before your team starts rattling off ideas.
3. Start Clean
Give your team a fresh start for each whiteboarding session, which can lead to new, imaginative ideas that get your team closer to the desired result. So before you begin, clear off anything from previous meetings.
4. Create a Collaboration System
In-person and remote teams all experience the same collaboration problems: teammates talking over each other, ideas pitched out of order, and so on. In other words, brainstorming can be a creative but chaotic process.
For an effective whiteboarding session, develop a collaboration system that gives each person ample time to communicate their ideas and provide feedback to others – like raising a hand on video or using the chat feature.
5. Keep It Organized
As the ideas start flowing, your whiteboard can get messy. Do your best to keep an organized whiteboard layout throughout the entire session to keep your team on track, have a visual representation of the project progress, and understand what needs to be accomplished next.
6. Leverage Collaboration Tools
Virtual whiteboard tools include features that can enhance the brainstorming process, such as file uploads, chat boxes, segmented boards, and so much more. Use these tools to your advantage and encourage your teammates to do the same.
7. Assign Next Steps
Don’t make the mistake of brainstorming on a project and walk away! An effective whiteboarding session must end with assigned deliverables and/or tasks so everyone understands next steps.
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Whiteboarding sessions provide teams with a collaborative, creative environment for brainstorming new ideas and solving problems. Keep these tips in mind for an effective virtual whiteboarding session with your team: [link to partner blog] #PGiPartners #GlobalMeet