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Virtual vs. In-Person Meetings: Weighing the Costs & Benefits

Posted by on May 14, 2020 7:00 am

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Using video conferencing and webcasting as an alternative to meeting in person has so many advantages: no travel time, easy meeting recordings, the ability to jump into a meeting with anyone, anywhere, at literally a moment’s notice, and a safe way to connect during a time like the COVID-19 outbreak.

However, many business owners may also be wondering if there are hidden costs or risks to running meetings via video. Read on for pros and cons.

In-Person Lectures vs. Webcasting

Feel unsure about replacing a large meeting or lecture with a webcast? The concerns are reasonable: It can be a real nightmare when a meeting with 100+ attendees suffers from technological difficulties!

When running video conferencing or webcasts, having high-performance software is crucial. Considering the powerful tools that exist today, you should expect total reliability, a consistent video stream, and high audio quality. With good software, you can take those things for granted.

Building Trust on Video

Research has shown that people come to trust each other more quickly when video is used, compared to audio-only meetings—though it does take longer compared to meeting in-person.

However, that’s not a reason to stall meetings until a nebulous future time. Instead, use proven techniques to give yourself an edge while forging trust via video:

  • Make a point of talking about personal, non-work-related topics
  • Respect the other person’s privacy by meeting without background noise and mute when necessary
  • Avoid multitasking
  • Always show up on time

Distinguish yourself as a reliable, trustworthy person by adopting these simple habits, even if you’re limited to virtual meetings.

The Meeting Must Go On

Virtual meetings are a reliable and effective substitute for meetings that can’t happen in-person. When people are spread across the globe or otherwise separated, video meetings are much more efficient than audio calls alone for communication and collaboration. That’s thanks to the full range of expression you can apply on video.

Rethink Events

By rethinking your in-person event, conference or trade show strategy, you can provide the content your attendees want to hear—in a way that’s safe for everyone involved. A webcast allows you to stream video to thousands of attendees with global scalability. You might even see attendance increase in comparison to an in-person event due to the removed barriers.

Rely on the Best Tools

New challenges undoubtedly surface when you replace in-person meetings with virtual ones. However, if you have reliable technology, many of those challenges disappear and become non-issues. Explore our GlobalMeet platform today.

[link to GlobalMeet page on your website]

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Using video conferencing and webcasting as an alternative to meeting in person has so many advantages, though business owners may also wonder about the risks involved. Weigh them here: [link to partner blog] #PGiPartners #GlobalMeet

Keywords

GlobalMeet, Virtual Events, Webcasting